Information Management

Governance

Information management at the Hubbard Brook Ecosystem Study (HBES) is run by the Information Oversight Committee (IOC), which meets two times a year. One meeting is held during the summer at the Hubbard Brook Experimental Forest around the time of the annual HBES cooperators' meeting. The other meeting is timed to coincide with the winter HBES Committee of Scientists meeting in January, usually at the Institute of Ecosystem Studies in Millbrook, NY. Occasionally,  ad hoc information management meetings may be necessary and are scheduled accordingly.

Data Use

The Hubbard Brook Ecosystem Study adheres to the LTER network data use policy that was approved by the LTER Coordinating Committee on April 6, 2005. A complete copy of the policy can be downloaded from the LTER website (http://www.lternet.edu/data/netpolicy.html).

Conditions of Use for Hubbard Brook Data
The re-use of scientific data has the potential to greatly increase communication, collaboration and synthesis within and among disciplines, and thus is fostered, supported and encouraged. Permission to use this dataset is granted to the Data User free of charge subject to the following terms:
(1) Acceptable use. Use of the dataset will be restricted to academic, research, government or other not-for-profit professional purposes.

(2) Redistribution. The data and metadata are provided for use by the Data User. The Data User will not redistribute the original Data Set or metadata to others without the explicit permission of the Principal Investigator.

(3) Citation. It is considered a matter of professional ethics to acknowledge the work of other scientists. Thus, the Data User will properly attribute the Data Set in any publications or in the metadata of any derived data products that were produced using the Data Set. Citation should take the following general form: Creator, Year of Data Publication, Title of Dataset, Publisher, Dataset identifier. Although data are available directly from the Hubbard Brook data catalog, we recommend downloading data to be used in publications from the LTER/EDI data portal. With that download, you will be provided with a citation that includes a Digital Object Identifier (DOI). This data repository handles version control of our datasets, and the DOI that you obtain at the time of download will always point to the exact version of the data downloaded.

(4) Acknowledgement. The Data User should acknowledge any institutional support or specific funding awards referenced in the metadata accompanying this dataset in any publications where the Data Set contributed to its content. Acknowledgments should identify the supporting party, the party that received the support, and any identifying information such as grant numbers. Data on [topic] were provided by [name of PI] on [date]. These data were gathered as part of the Hubbard Brook Ecosystem Study (HBES). The HBES is a collaborative effort at the Hubbard Brook Experimental Forest, which is operated and maintained by the USDA Forest Service, Northern Research Station, Newtown Square, PA. Significant funding for collection of these data was provided by [agency]-[grant number], [agency]-[grant number], etc.

(5) Consultation and Questions. Data users are strongly encouraged to consult with the Principal Investigator(s) who collected these data for further information. Also, when appropriate, Data Users should consider including the Principal Investigator as a collaborator and/or co-author in the use of these data.

(6) Notification. Data User will notify the Principal Investigator of any publication or derivative work based on the Data Set. The Data User will also provide the Principal Investigator and/or the administrator of the Hubbard Brook Ecosystem Study with a pdf or two reprints of any publication(s) resulting from use of the Data Set.

(7) Disclaimer. While substantial efforts are made to ensure the accuracy of data and documentation contained in this Data Set, complete accuracy of data and metadata cannot be guaranteed. All data and metadata are made available "as is". The Data User holds all parties involved in the production or distribution of the Data Set harmless for damages resulting from its use or interpretation. (8) Terms of Agreement. By accepting this Data Set, the Data User agrees to abide by the terms of this agreement. The Data Owner shall have the right to terminate this agreement immediately by written notice upon the Data User's breach of, or non-compliance with, any of its terms. The Data User may be held responsible for any misuse that is caused or encouraged by the Data User's failure to abide by the terms of this agreement.

Physical Sample Archive

An archive facility was built at the Hubbard Brook Experimental Forest to store samples permanently so that they will be available for future research. The building now houses approximately 40,000 samples of soil, water, plant tissue, and other materials. [check back for link to sample archive info and data on 8/20/2017].

Document Archive

The Institute of Ecosystem Studies in Millbrook, NY maintains a document archives of Hubbard Brook Ecosystem Study materials, including publications, theses, correspondence and photos. Copies of publications and theses are also available at Pleasant View Farm for student use.  More recent material may be available through this website. Please check under publications and the photo gallery, and contact the Hubbard Brook Information Manager with assistance in locating material. To ensure that these materials are available to others, researchers are required to submit citation information and pdfs of all Hubbard Brook publications to the Hubbard Brook Information Manager.